A screening week has four phases. A school that fills this in has done most of the planning.
✓ Take Action. Copy this, put names and dates in every blank, and share it with everyone named in it. A work plan nobody else can see is a to-do list.
Phase 1: Immediate
As soon as a school says yes.
- [ ] MOU signed. Note the expiry.
- [ ] Data Protection Agreement signed. Note the expiry.
- [ ] Pre-meeting held. Date: __________
- [ ] Next meeting scheduled. Date: __________
- [ ] Follow-up owner named, by name, for High Risk students. See Module 9.3. A screening date does not get set before this blank is filled.
- [ ] Consulting clinician named, by name, with a number that works on a school day. See Module 5.5.
- [ ] Screening dates chosen. One grade per day works well, with a fifth day for close-out.
- [ ] Instructional block chosen. Homeroom or advisory is easiest. If students have different classes day to day, that changes the plan.
A note on the schedule. One grade per day across four days, then a fifth day for the care coordination sweep. That fifth day is not padding. Friday can be used to screen absent students from Monday through Thursday.
| Day | Grade | Block | In the building |
|---|---|---|---|
| Mon | SAFER team and __________ | ||
| Tue | SAFER team and __________ | ||
| Wed | SAFER team and __________ | ||
| Thu | SAFER team and __________ | ||
| Fri | All | All day | Close-out, care coordination sweep, finalize plans and handoffs |
Phase 2: In advance
Four to six weeks out.
- [ ] Same-day safety planning support identified. District therapists, local agency clinicians, anyone who can sit with a student. See Module 3.3 for how many.
- [ ] At least four referral options pre-vetted. See Module 9.2.
- [ ] All-staff presentation. Date: __________ Who presents: __________
- [ ] Staff email sent. All staff and support staff, not just certificated. Date: __________
- [ ] One-to-one follow-ups with staff who missed the presentation. Owner: __________
- [ ] Student groups engaged. Leadership, honor society, Key Club, GSA. See Module 3.5.
- [ ] Family notice and opt-out sent, by mail and email. Date: __________ In accordance with ORS 336.216.
- [ ] Parent information night. Date: __________
- [ ] Where the link will be posted decided. Google Classroom, a slide, a QR code on the board.
- [ ] McKinney-Vento liaison and foster care point of contact identified, by name. See Modules 8.14 and 8.15.
- [ ] Print run ordered. See Module 3.8.
Phase 3: The week
- [ ] Introduction script in every teacher's hand, on paper, read aloud rather than paraphrased.
- [ ] Devices confirmed working in the rooms being used.
- [ ] Dashboard access provisioned for the school champions and counsellors.
- [ ] Queue owner named for each day, by name. Someone watches the board.
- [ ] Planner wellbeing owner named. Not the same person as the queue owner. See Module 12.4.
- [ ] Runner identified for each block.
- [ ] Room confirmed. Private, door closes, not the front office. Booked for the week, not the block.
- [ ] Link locked at the end of each school day. Named person, named time. See Module 4.5.
Phase 4: After
- [ ] Debrief meeting. Date: __________ Two to three weeks out.
- [ ] Absent students screened by the school, as their first solo run. See Module 3.7.
- [ ] Follow-up contacts confirmed made, not just scheduled.
- [ ] Means conversations confirmed complete, not just agreed to.
- [ ] Opt-out responses reviewed and something done with them. See Module 9.4.
- [ ] Data reviewed. Trends, grade patterns, what surprised you. See Unit 10.
- [ ] Sustainability conversation. What does next spring look like, and who owns it.
